Definition of contents and their materiality
The process of consultation to the several PREVI publics
The content selection for this report counted with the participation of some of the publics with whom PREVI interacts. For that purpose, during the months of October and November 2009, PREVI, with the assistance of a specialized consulting outfit, performed a series of actions aiming at engaging those publics with the proposed pursuit.
The whole process, followed internally by a task force formed to coordinate the elaboration of this report, started by defining the criteria to be adopted in the selection of the publics to be consulted. The task force, aware of the complexity implied in that chore, prepared a relationship map which listed in a general way the several groups of stakeholders in accordance to their degree of contact or their closeness with our institution.
Considering the resources and time available for the execution of the consultations, the task force decided to involve in this first cycle the publics with whom PREVI already had communication channels established. That decision, in addition to taking into consideration the entity's realization capacity at that moment, had in view that the procedures to be then developed would function as an incentive to the dialogue and a stimulus to narrowing the relationship between PREVI and the publics consulted. With that in mind, it was decided that any consultation concerning the materiality of subjects and the indicators to be discussed in this report would involve representatives from the participants, from the sponsor, from PREVI representatives in other companies, as well as representatives from the employees, from the audit committee and of the executive committee. Our intention is to expand the number of publics participating in this process.
The first stage of this consultation was made through a research executed by means of questionnaires made available at internet. Following that, a great effort in communication was deployed in order that our invitation to participate in the research would reach all people that belonged to the priority groups of stakeholders.
That questionnaire, which highlighted the principal impacts resulting from PREVI's activities as selected by the task force and following the GRI indicators, was answered by approximately 580 people, among which were 260 PREVI employees, 293 pension fund participants and 24 PREVI representatives in boards of companies partially controlled by that entity.
Dialogues with stakeholders
The process aiming at the definition of this report's materiality, involved meetings with several representatives from different PREVI publics between 13th and 23rd November 2009.
Besides helping to sophisticate and justify the research results about the subjects which should be ventilated in the report, the dialogues represented an excellent opportunity of approximation between PREVI and their publics.
Once the process was finished its results were submitted to the Auditing and the Executive Boards, fact that enabled the inclusion of their references in the definition of PREVI's working strategies.
Next, several meetings were organized and personally attended by a few of those who had answered the research questions. In all, a total of five meetings with approximately 100 attendants were held. The agenda of those meetings included a brief alignment on ideas about sustainability and corporate responsibility and a presentation of the results of the research, followed by a debate open to the participation of all present.
In those meetings, at the same time that the results of the research were justified and further elaborated, the dialogue and the participation of all attendants were encouraged for the purpose of strengthening the engagement and the joint creation of new opportunities for the PREVI's activities.
Main results disclosed by the materiality research
The better part of the aspects listed in the questionnaire was considered as being very relevant by the research participants. In questions in which the attendants were requested to give grades ranging from 1 ( not very relevant) to 4 (highly relevant) to the importance of including certain themes and indicators in PREVI's Sustainability Report, more than 60% of the answers received the highest grade (4). Despite indicating all themes as being relevant, the consolidation of the answers from all groups and the dialogues sessions carried out allowed us to classify the themes covered in that research in three groups, as indicated below; those that were awarded the highest, the intermediary and the lowest evaluations.
The themes indicated below unfolded in a series of indicators and information, the evaluation of which signalizes the following list of types of information which received the highest grades:
Ethical and human rights issues concerning personnel management